AI-2025 Registration Fees

VAT is charged at 20% on all figures shown unless otherwise stated. VAT Reg No GB 618 1687 24

Discounts are available for group bookings. Please direct all enquiries about this to the conference administrator Kerry Wear. (Please note that this discount does not apply to presenting authors of refereed papers in the technical and application streams.)

Presenting authors of refereed papers in the Technical and Application streams

Note that presenting authors must in all cases register for the full 3-day conference

NOTE - The lead author for each paper should register using a special author registration form. They will be given a link to this when notified of acceptance.
They should NOT use any other registration form.

Presenting authors of full papers
£475  
Presenting authors of short (poster) papers who are not students
£475  
Presenting authors of short (poster) papers who are students
£199  

The registration deadline for all presenting authors of papers in the Technical and Application streams is Friday September 12th 2025.

The full registration fee includes lunch and refreshments daily, an invitation to the Welcome Reception on Tuesday evening, a ticket to the Gala Dinner on Wednesday evening and the conference proceedings. The lower rate for some students does not include either the proceedings or the Gala Dinner. However, both of these may be purchased separately if required.

All other delegates

Full Three-day Conference: December 16th-18th 2025
BCS/SGAI Member (see notes 1 and 2)
£455  
Non-member (see note 3)
£475  
Student Rate (see note 4)
£199  

Both the BCS/SGAI Member and the Non-member registration fees include lunch and refreshments daily, an invitation to the Welcome Reception on Tuesday evening, a ticket to the Gala Dinner on Wednesday evening and the conference proceedings. The student rate does not include either the proceedings or the Gala Dinner. However, both of these may be purchased separately if required.

Day Ticket for Tuesday December 16th 2025 (includes Welcome Reception)
Regular Rate
£150  
Student Rate (see note 4)
£80  

Day Ticket for Wednesday December 17th 2025
Regular Rate (does not include Gala Dinner, but it may be booked separately)
£150  
Student Rate (see note 4) (does not include Gala Dinner, but it may be booked separately)
£80  

Day Ticket for Thursday December 18th 2025
Regular Rate
£150  
Student Rate (see note 4)
£80  

All delegates (additional items)

To Exhibit
BCS/SGAI Member (see notes 1 and 2)
£200  
Non-Members
£250  
Promotional Literature Service (for delegate folders)
£100  
Gala Dinner: Additional Tickets Must be booked in advance
£75  
Additional Set of Proceedings Note that VAT is not payable on this item
£40  
Accommodation
'Student quality' accommodation in Peterhouse College for the nights of December 15th, 16th, 17th and 18th (per night)
£110
Accommodation in Peterhouse College with ensuite facilities for the nights of December 15th, 16th, 17th and 18th (per night) subject to availability
£142

Notes

  1. The term 'BCS/SGAI member' implies either a member of BCS, a member of SGAI or a paid up member of another EurAi (formerly known as ECCAI) member society. Evidence of membership may be required.
  2. Membership of SGAI is at present only available to BCS members (any grade). Further information is given at https://www.bcs-sgai.org/?section=join.
  3. Those paying the non-members' rate for attendance at the full 3-day conference will be allowed to register at the members' rate for our next conference.
  4. Student rates are available to bona fide students, excluding those who are presenting full papers in the Technical or Application streams. Evidence of student status may be required.
  5. Payments must be in pounds sterling and drawn on a UK bank. Credit card payments must be by either Visa or MasterCard.
  6. If you have a disability you should also read our information for delegates with disabilities before registering.